Procurement & Stores Module

Control Every Rupee of Campus Spend

From requisition to purchase order, GRN, stores and assets, run transparent, policy-driven procurement with multi-level approvals, vendor management and real-time budget control on one platform.

L2M Campus Procurement and inventory management illustration
The problem

Campus spend runs on paper files

Approvals lost

Purchase files move desk to desk on paper, stalling for weeks with no visibility of where they're stuck.

No budget control

Departments overspend because no one sees the committed budget until the bills arrive.

Stores in the dark

Inventory and assets are tracked in registers, so stock-outs and missing equipment are common.

Requisitionsdigital
Multi-level approvalspolicy-driven
Vendors & RFQcompared
Budget controlreal-time
Request & approve

Every purchase, transparent and on-budget

Departments raise digital requisitions that route through your exact approval policy. Compare vendor quotations, commit against live budgets and cut purchase orders, with every step visible and auditable.

  • Digital purchase requisitions with attachments
  • Configurable multi-level, value-based approval flows
  • Vendor management, RFQ & quotation comparison
  • Real-time budget checks and commitment tracking
Purchase orders & GRNmatched
Stores & inventorylive stock
Asset registertagged
Spend reportsaudit-ready
Receive & track

From delivery to asset, accounted for

Match goods receipts to purchase orders, update live stock in stores, and tag every asset from lab equipment to furniture. Audit-ready spend reports mean you always know where the money went.

  • Purchase orders with GRN and three-way matching
  • Stores & inventory with live stock and reorder levels
  • Asset tagging, allocation & depreciation tracking
  • Spend, budget-variance and audit-ready reports
How it works

Procure to pay, controlled

Request

Departments raise digital requisitions in seconds.

Approve

Requests route through policy-based approvals.

Order

Compare vendors and issue purchase orders.

Receive

Book GRN, update stores and tag assets.

FAQ

Procurement questions, answered

Yes. Configure approval hierarchies by value, department and category, so a small lab purchase and a major capital item each follow the right chain, with escalation and full audit history.

Procurement checks against live department budgets in real time and integrates with finance and accounting systems like Tally, so committed and actual spend stay reconciled.

Absolutely. Stores maintain live stock with reorder levels, and every asset is tagged, allocated and depreciated, so equipment across labs and departments is always accounted for.

Related

Keep exploring

Spend with confidence

See L2M Campus Procurement on your books